Tradies, contractors & SMEs.
Spending the evening catching up on quotes and invoices? We help simplify job admin, receipts, follow-ups and the small repetitive tasks that take time away from the work.
See how we can help your businessADELAIDE · TRADIES · CONTRACTORS · SMEs
Practical AI.
Less admin.
Practical AI onboarding and workflow improvements for tradies, contractors and small to medium businesses. Get on top of quotes, invoices and repetitive admin with simpler processes and tools built around the way you work.
Hands-on guidance Use your existing tools
AI AT WORK / ON SITE & IN THE OFFICE
Illustrative field workflowGet time back
Less retyping and after-hours admin
Keep jobs moving
Connect quotes, invoices and follow-up
Build capability in-house
Learn, apply and manage the tools
Local & regional councils.
AI onboarding, mobile inspections, maintenance requests and reporting, scoped around your council’s services and approvals.
Explore AI for council teamsOlder systems. Better workflows.
Older software, paper forms and duplicated spreadsheets. Map the gaps, connect approved tools and modernise one workflow at a time.
Improve your existing systems01 / AI ONBOARDING THAT LEADS SOMEWHERE
Start with your team.
Grow into your systems.
Learn what AI can do, use it on a real task and build the confidence to keep going. Practical onboarding comes first. Automation and custom development follow where they make sense.
01UNDERSTAND & LEARN
Get your team started.
Find useful applications in the work you already do. Learn how to ask better questions, give clear instructions and check the result.
- Suitable tools and account setup
- Practical training using your tasks
- Clear rules for business information
02APPLY & IMPROVE
Make one task easier.
Work through a real email, drawing, quote or site record. Build a reusable workflow and compare it with your current process.
- Templates, prompts and review steps
- Time, quality and cost checks
- Connections to supported systems
03BUILD & TAKE OWNERSHIP
Keep the capability in-house.
Add an app, automation or custom system when it solves a clear problem. Give your team the access and understanding to use it.
- Tools built and tested with your team
- Editable workflows and instructions
- Agreed maintenance and support
Considering a major software build? Before committing to a $100,000 project, test whether a focused in-house build can solve the first problem.
Scope, software and support costs agreed upfront.Cost depends on scope, complexity and integrations. A full business suite needs staged delivery and testing; the first build helps establish the right path.
02 / APPS, AUTOMATION & CONNECTED SYSTEMS
Put AI to work.
Across your whole operation.
Start with quotes waiting to go out, invoices to prepare or the same information being entered twice. We improve the process first, then scope useful automation or a small tool around the way you work.
01 / QUOTES & INVOICING
Quote the job.
Keep it moving.
Prepare quotes, record approved changes and turn completed work into draft invoices. Reuse job details and agreed rates with a check before anything is issued.
- 1Prepare a quote from checked job details
- 2Record agreed work and approved changes
- 3Prepare the invoice and follow-up list
02 / EVERYDAY AUTOMATION
Less copying.
More connected.
Put email, receipts and business records to work. Extract the useful details, match the job and pass checked information to the systems your team uses.
- 1Capture documents by phone or email
- 2Match records and flag exceptions
- 3Connect supported company systems
03 / APPS FOR THE FIELD
From site record
to useful output.
Phone apps for soil logs, inspections, photos and daily records. Capture information on site, then produce the PDF or office record from the same data.
- 1Forms built around the task
- 2Photos, samples and review steps
- 3PDF outputs and project records
DRAWING PRODUCTION & REVIEW
Better drawings.
Less manual work.
Learn how to prepare and improve detailed drawing drafts, update repeated details and annotations, and compare revisions faster. Turn checked design methods into tools your team can use.
Built around your CAD tools, with dimensional checks and engineering review before issue.
Examples to scope around your process. Engineering checks, approval steps and existing accounting records are built into the plan.
03 / WHAT ELSE COULD WORK BETTER?
From the worksite
to the next enquiry.
Explore 27 practical applications for tradies, contractors, SMEs, engineers and council teams. Choose a task to see how it could work and what we would measure.
Simplify quotes, invoices, receipts and repeat admin around your customer and job records.
CHOOSE AN IDEA TO EXPLORELESS REPETITIVE JOB ADMIN
Keep the job moving from quote to invoice.
Build a simple workflow for tradies, contractors and SMEs around the admin that keeps piling up. Prepare quotes from customer details, agreed rates and scope notes. Record acceptance, approved variations and completed work against the job, then prepare a draft invoice and follow-up list. Use the tools you already have where practical, with review before issuing documents and supported accounting connections checked during scoping.
WHAT WE’D MEASURE
Talk through this idea Quote preparation time, delay to invoicing, repeat entry and corrections
ILLUSTRATIVE WORKFLOW
One job record → quote → draft invoice
The same details get typed into a quote, messages, job notes and an invoice. Completed work waits while the paperwork catches up.
- 01Capture the enquiry and prepare a checked quote
- 02Record agreed work, changes and completion
- Prepare the draft invoice and review follow-ups
A clearer handover between winning the job, doing the work and preparing the invoice.
These examples show workflows we can assess together. Feasibility, permissions, ongoing costs and support are checked before agreeing the work.
OTHER USEFUL PLACES TO LOOK
Plant maintenance & pre-starts · Crew scheduling · Progress-claim preparation · Licence & training reminders · Defect registers · Meeting actions · Supplier comparisons · Project close-out packs
04 / INDUSTRY EXPERIENCE, LOCAL SUPPORT
Practical support.
From inside the industry.
Ben LewisAdelaide, South Australia
The focus is useful systems, better decisions and a team that knows how to use the tools.
Work Site AI is the AI onboarding and custom systems service by Kontain. I run Kontain and founded GeoKonect. My background spans geotechnical engineering, technical sales and business development — work where the details, the numbers and the follow-through matter.
I’ve used AI and custom development to turn spreadsheets into usable platforms, alongside quoting tools, document comparisons, contact-data clean-up and website content. The aim is practical: make information easier to use, reduce repeat work and give the team more control.
More about the industry backgroundBUILT AROUND OUR INDUSTRY
Tradies · Trade & civil contractors · SMEs
Consulting engineers · Suppliers · Field teams
Local & regional councils · Teams using older systems
05 / A CLEAR STARTING POINT
Start with a conversation.
Build what makes a difference.
A focused first project, an agreed scope and clear costs. Build further when the results justify it.
01 / FIND THE OPPORTUNITY
Initial chat & outline
Free
No obligation to proceed
Talk through the work your team repeats and where better tools could help.
- A 20–30 minute initial call
- Two or three practical opportunities
- A short proposal where there is a fit
Detailed investigations, audits and system design are separately quoted.
Arrange a conversation02 / PUT IT TO WORK
Custom implementation
From $5,500
Including GST · $5,000 + GST
Build and test a defined first workflow, automation or app around your business.
- Deliverables and costs agreed upfront
- Testing and review in the agreed scope
- Training and handover as scoped
Larger systems and integrations need staged delivery and their own quote.
Discuss your first build03 / SUPPORT & IMPROVE
Ongoing support
From $1,100/ month
Including GST · $1,000 + GST / month
A defined allowance for support, adjustments and improvements as your needs change.
- Agreed tasks and monthly allowance
- Clear service and response arrangements
- Larger changes quoted separately
Where required and agreed. Training-only engagements can be scoped without a retainer.
Talk through ongoing supportAll prices are in Australian dollars. Software subscriptions, additional users, API usage and hosting are additional unless included in your proposal. A two-day development allowance is a scoping guide; the delivery programme also needs to allow for preparation, testing and rollout.
Read the service termsYOUR ACCOUNTS. AGREED ACCESS.
Keep control of your systems.
Your business owns its AI account. We work through separate, limited access as needed, with data and permissions agreed first. Your wider IT security remains essential, alongside the safeguards built into the AI service.
Security, privacy & your responsibilitiesA FEW PRACTICAL QUESTIONS
Before we start.
From first steps with AI to field access and ownership.
ADELAIDE & REGIONAL SA · AI ONBOARDING · SYSTEM IMPROVEMENT
What could work
better for your team?
Bring a quote, an invoicing bottleneck or a repetitive task that keeps landing on your desk. We can talk through a simpler process and a useful first step.
Book a free initial chat ben.lewis@worksiteai.com.au Call WorkSiteAI
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